Master secure archiving and compliance with ease
Struggling with document security and compliance challenges? cloudarchive protects what must not be lost, stolen or compromised and helps you ensure that critical business information is always accessible and audit-ready.
Everything you need
An extensible, intuitive cloud archive for global organizations.
compliance
Effortlessly comply with key regulations like eIDAS, GDPR and MiFID II.
security
Maintain the confidentiality of sensitive information
Information
Strengthen business continuity, Preserve All Types of Information
Unified security for all your documents
Achieve a paperless office reducing security risks and enhancing efficiency. cloudarchive securely archives all file types in a centralized system: From Office documents and emails to paper mail and files from your ERP or CRM. This breaks down information silos, ensuring secure operations and access to information at all times.
Secure collaboration with effective data protection
Eliminate risky paper processes, incomplete information and uncontrolled document access. cloudarchive granular rights structure, clearly defined processes and unchangeable system entries protect against document loss, misuse and manipulation, while enabling secure collaboration from anywhere.
Transparent document lifecycle and workflows
Take advantage of transparent document capture, approvals and distribution. cloudarchive tracks every action taken on a document throughout its entire lifecycle. Traceability ensures you know who has accessed and modified documents, promoting accountability for all your compliance management needs.
Simplified audit management
Got an audit coming up? Strengthen your audit defense with everything you need, all in one place. Audit-relevant documents stored in cloudarchive can be quickly retrieved and made available for external or internal review with a complete audit trail in just a few steps.
Prepared for disasters
In the face of fires, floods, or malicious attacks, unprepared organizations can face devastating losses. Secure archiving with cloudarchive supports business continuity during emergencies, keeping your critical information safe and accessible when you need it most.
The safest home for your documents
When business documents such as invoices, personnel files, vendor contracts and customer records are securely organized, your company can protect itself from litigation, leaks and loss while realizing the key benefits of digitization. cloudarchive provides the key features and document management tools to ensure the confidentiality, integrity and availability of your critical information, with flexible integration for secure storage and access from across your IT ecosystem.
End-to-end document security across your IT ecosystem
cloudarchive integrates seamlessly with your business applications, providing secure processes and document access across systems. Use cloudarchive as a secure archive for your ERP system or email. Provide secure access to documents and tasks from Microsoft Teams and other collaboration platforms.
Data protection made easy
cloudarchive uses a sophisticated permission structure to manage documents, user roles and access levels. Administrators can assign specific rights to users, ensuring that only authorized individuals can access or modify documents. This granular control supports compliance with regulations like GDPR and HIPAA.
Keep data accurate, reliable, and intact
cloudarchive logs every document capture, access, version and annotation so you can track the entire document history. In addition, every workflow step is documented, making processes transparent and traceable even years later. Auditing has never been faster or more comprehensive.
Incomplete information is history
Documents archived with cloudarchive won’t get lost in chaotic directories, or personal email accounts. Centralized archiving with structured index data combined with powerful full-text indexing and search capabilities ensure that information is always reliable and complete in real-time.
Frequently asked questions
Here are some common questions about our company.
cloudarchive employs multiple layers of security, including encryption, user authentication, and role-based access controls. Reliability and uninterrupted access are guaranteed by cloudarchive as a cloud solution. Based on Microsoft Azure, all data are AES encrypted, stored in high-performance data centers in the EU, the US, Japan or Australia and mirrored three times in the respective region.
With cloudarchive , you can store and protect any types of documents in any format and from any source. Here are just a few examples:
- Finance and accounting: (E-)Invoices, purchase orders, bills of lading, financial statements
- Employee records: Applications, performance reviews, payrolls, and other HR documents
- Contracts: Legal agreements and other binding documents
- Sales: Customer files, orders and price lists
- Emails and their attachements: Important communications that need to be archived from Outlook or other email clients for secure email management
- Microsoft Office files: Word, Excel, PowerPoint, and more
- PDFs and scanned documents: Digitized versions of paper documents.
- All these documents are stored with advanced encryption and access controls to ensure their security and compliance with various regulations.
cloudarchive includes features specifically designed to meet regulatory requirements. These features include advanced encryption, detailed audit trails, and automated retention policies. cloudarchive is also certified for various compliance standards, guaranteeing that your data is handled according to legal requirements.
Legal requirements often mandate retention periods of up to 10 years or more. The retention period for documents in cloudarchive can be customized based on compliance requirements or your organization’s needs. You can set retention policies to automatically manage the lifecycle of your documents, ensuring they are retained for the appropriate timeframe and securely deleted when no longer needed.
Explore Our Case Study
Check out what's new in our company !
Real people, real results
Dedicated professionals driving our success
Tony Fred
Chief Executive Officer
We went with cloudarchive for compliance reasons. We work a lot with the Federal Railroad and the Administration Association of American Railroads and we must be able to quickly provide documents upon an audit.
Mich Stark
Chief Commercial Officer
Preparing for an audit took hours. Now we can pull the documents on demand, right in front of the auditor, instantly.
